Terms & Conditions
Thank you for visiting www.therugbyclub.co.nz / www.rugbysafari.co.nz. If you are a Rugby Club offering campervan car parking (Rugby Club) or a guest requesting campervan car parking (Campervan Request) you and all parties joining you in this activity agree to be bound by these terms and conditions (Terms).
Rugby Clubs and Campervan Guests must comply with all of the requirements and conditions in order to be eligible to receive the use of club facilities and any payments for hosting. Your failure to fully comply will prevent the availability of club facilities and payments.
- Booking confirmation
If you make a Campervan Request through the Website/App, the Rugby Club will contact you as quickly as possible to advise confirmation, non-acceptance or next steps of the Campervan Request. Acceptance will be at Rugby Club’s discretion.
Campervan Request booking periods are available from 31 May 2017 through to 10 July 2017 within New Zealand only, unless otherwise specified by the Rugby Club or the International Rugby Club (IRC).
Campervan Request/s must not exceed the maximum number of people agreed with Rugby Club, regardless of the number of carparks available at the Rugby Club, unless otherwise agreed by the Rugby Club or the IRC. Any changes to the booking should be communicated to and agreed by the Rugby Club, in writing, so as to ensure the booking remains valid.
- Cancellations and booking changes
All bookings are final and non-refundable. Whilst every effort will be made to run all advertised Club Park’n’Stay venues, IRC reserves the right to cancel a venue due to low enrolment or other circumstances which would make the event unviable. If the IRC cancels a venue, attendees will be offered a refund of the price excluding a 20% admin/booking fee. The IRC annual membership fee is nonrefundable if the parking venue is cancelled.
If you cancel the booking after the final payment is received, you remain liable for the balance of funds due for the booking.
Premature departure during a booking will not be eligible for any refunds.
Please note that IRC recommends all Guest/s book their own Travel Insurance which includes Travel Cancellation Insurance. This will protect you for a range of unforeseen situations.
- Guest of booking requests must be key contact
The Guest, as the person making the Campervan Request, must be the key booking contact, unless agreed in writing by the Rugby Club.
A Host Rugby Club representative will be present and onsite at the property at select times during the Guest/s stay.
Full payment is automatically taken as soon as the campervan booking is confirmed by the Rugby Club.
As this is a fundraising initiative, we will not be asking Guest/s to pay a bond and expect that Guest/s will be respectful of their Host Rugby Club/s environment and at the end of your stay ensure that the property is left neat and tidy and in the same condition in which it was found. If any item/s need repair or replacement, the Guest/s and Host/s Rugby Club/s must arrange this directly. Refer to Section 12 of these Terms for further clarification.
The Campervan Guest/s agrees to pay the IRC the following for engaging in the Club Campervanning fundraising initiative:
- $20 per person, per night - Regional centres
- $25 per person, per night - City centres (Auckland & Wellington)
The IRC agrees to pay the Host Rugby Club/s, 80% of the total sum paid by the Campervan Guest/s for use of facilities provided by the Host Rugby Club. One Campervan Guests will be provided an annual IRC Membership (at a discounted rate of $12.50) which will be deducted from the Rugby Clubs portion of the revenue share and given to the IRC so that the Guest/s may automatically become an IRC Member.
The remaining 20% of the total sum payable, will go to IRC as the administrative / booking fee.
- Access to carpark for Vans
Once full payment has been received, IRC will provide Campervan Guest/s a confirmation email. It is then upon the Host Rugby Club/s and Campervan Guest/s to liaise and confirm further details, along with any answering any questions proposed by either party.
The Host Rugby Club agrees to ensure the Campervan Guest/s can access the club facilities from approximately 2.00pm on the day of Guest/s arrival and ensure the club is ready for the Campervan Guest/s arrival.
- Check in and out time
Standard Check in time: 2.00pm and Standard Check out time: 11.00am, unless otherwise agreed between the Host Rugby Club and Campervan Guest/s.
- Cleaning and rubbish
The club facilities must be left clean and tidy and in the same condition in which it was found by the Campervan Guest/s.
- House Rules
In addition to anything else stated in these Terms, we want all Host Rugby Club/s and Campervan Guest/s to have an enjoyable and memorable experience. By agreeing to these Terms, Host Rugby Club/s and Campervan Guest/s also agree to not conduct any of the following:
- Pitching of caravans or tents on the Host Rugby Club’s property without consent of the Host Rugby Club.
- Parties, events, weddings, receptions, stag / hen festivities without the written consent of IRC and/or the consent of the Host Rugby Club.
- Smoking on the property unless permitted by the Host Rugby Club
- Abuse, including verbal or physical, of IRC representatives, the Host Rugby Club/s or its representatives or the neighbours
- Undue nuisance or noise to neighbours or the local community
- Use of illegal substances or conduct of illegal activities at the property
- Anything that could invalidate the insurance policy for the property
- Moving or rearranging furniture / property
- Cutting keys or obtaining remote door controls for the property
- Tampering with smoke alarms
- Leaving a fireplace unattended
- Booking on behalf of another person without intending to be at the property during the stay
- Bringing a pet onsite when unauthorised
Should you be evicted from the Host Rugby Club’s property, all amounts paid will be forfeited.
Water is a precious resource in New Zealand. Many Host Rugby Club properties are only on tank water, with no public town supply. Campervan Guest/s must be careful with water usage. IRC may charge excessive water usage back to Campervan Guest/s.
- Reporting a complaint
Should the Campervan Guest/s have any issues during their Host/Guest stay, they should notify the host club.
If the Host Rugby Club’s accommodation becomes unavailable for any reason after Campervan Guest/s Request is confirmed, IRC may shift you into another Host Rugby Club’s property that can accommodate your booking in either the existing community or a nearby community. If this is not possible, IRC will refund the relevant monies paid. None of IRC or the Host Rugby Club’s will have any further liability in connection with the unavailability of the Host Rugby Club’s property after booking.
Any use of amenities by Campervan Guest/s and provided by Host Rugby Club/s, such as (but not limited to) boats, kayaks, canoes, surf boards, bikes, spa pools, swimming pools, automobiles is entirely at Campervan Guest/s own risk and neither IRC nor the Host Rugby Club/s will be liable for any injury, loss or damage you or any other person may suffer.
Campervan Guest/s will advise the Host Rugby Club/s before their departure of any loss or damage that has occurred at the accommodation during Campervan Guest/s stay.
Campervan Guest/s will be responsible for the full costs, including time of IRC and/or the Host Rugby Club/s and its representatives, of repairing or replacing any damaged or lost items.
None of IRC, its agents, contractors or the Host Rugby Club/s will be liable for any event beyond their reasonable control, or for any loss or damage you or any other person suffers during your stay, or for any damage to the property.